# FactoryTender — manufacturing RFQ working template

Version: 1.0 | Template updated: 10 October 2026
Generic commercial template. Not an order, supplier endorsement or technical/regulatory approval.
Replace all [bracketed fields]. Write UNKNOWN for missing information and name the person who will resolve it.
Keep a completed confidential copy private. Agree named recipients, confidentiality terms and a private sharing method before releasing a technical annex.

## 1. Document control and permissions
- RFQ reference / revision / issue date: [ ]
- Buyer legal entity / project owner / contact: [ ]
- Intended recipient legal entity / actual site: [ ]
- Response due date and time zone: [ ]
- Quote currency / requested validity: [ ]
- Information classification and permitted use: [ ]
- Documents approved for sharing / recipient / permission record: [ ]
- Technical annex revision and access conditions (do not attach at initial fit screen): [ ]
- Decision authority / technical reviewer / quality or regulatory reviewer: [ ]

## 2. Product and requirement
- Non-confidential product description / intended function: [ ]
- Manufacturing model: [custom manufacture / buyer-supplied product packing / private label / other]
- Specification reference and revision / approval status: [ ]
- Product classification / sales market / claims requiring review: [ ]
- Required process steps, including outsourced steps: [ ]
- Materials, dimensions, fill, critical tolerances and acceptance criteria: [ ]
- Variants and what changes between them: [ ]
- Product behaviour, handling, allergens or hazards relevant to fit: [ ]
- Primary pack, components, material specifications and artwork revision: [ ]
- Coding, secondary packing, case count and pallet requirements: [ ]

## 3. Quantity, responsibilities and timing
- Preferred first run / maximum affordable run: [ ]
- Requested price breaks (quote each separately): [ ]
- Annual demand range and basis; separate forecast from commitment: [ ]
- Buyer-supplied product/components, quantities and availability dates: [ ]
- Supplier-sourced inputs, minimum buys and residual-stock ownership: [ ]
- Sample/trial requirement / success criteria / approver: [ ]
- Required date / destination / delivery term and named place: [ ]
- Lead-time starting event and dependencies: [ ]
- Storage, shelf life, temperature and transport requirements: [ ]

## 4. Supplier response requested
Use the companion supplier-response.csv. State departures explicitly.
- Legal entity, actual production site, process fit and subcontractors.
- MOQ and each price break; no silent substitution of quantity or specification.
- Unit rate, setup, tooling, trial, testing, cleaning, input and waste charges.
- Freight, insurance, storage, tax, duty and other exclusions as applicable.
- Currency, dated FX assumption if relevant, quote expiry and payment milestones.
- Capacity status and date confirmed; estimated versus committed timings.
- Relevant evidence with site/process scope, issuer, check date and expiry.
- Change control, tooling/IP/input ownership and unresolved contractual matters.

## 5. Acceptance and decision gates
- Mandatory technical criteria and accountable approver: [ ]
- Mandatory product/market requirements and specialist: [ ]
- Required evidence and checks before award: [ ]
- Commercial comparison basis and buyer decision criteria: [ ]
- Blocking unknown / owner / due date / source needed: [ ]
- Clarification log: [date | question | answer | source | affected revision]
- Equivalent clarification sent to other bidders / authorised sender: [ ]

## 6. Approval to issue (complete before sending)
- Buyer permission to share this exact version: [name / date / evidence reference]
- Named recipients approved: [ ]
- Sensitive material removed or controlled: [ ]
- Commercial scope and supplier-contact permission, if an adviser is involved: [ ]
- Issued by / date / recipient receipt: [ ]

Sending an RFQ is not authority to incur production costs. Technical acceptance, supplier selection and order approval remain separate decisions.