# FactoryTender — manufacturing decision and handover log

Version: 1.0 | Template updated: 10 October 2026
Generic working template. A completed comparison does not authorise an award, order or confidential disclosure.
Use UNKNOWN or NOT REVIEWED where evidence is missing. Keep completed records private.

## Case and version
- Case reference / buyer / decision owner: [ ]
- Requirement and specification revision: [ ]
- Comparison revision / prepared by / date: [ ]
- Proposal A reference / legal entity / actual site / date / expiry: [ ]
- Proposal B reference / legal entity / actual site / date / expiry: [ ]
- Proposed order quantities and any difference: [ ]
- Destination / currency / tax basis / named delivery term: [ ]
- Scope of adviser work and written acceptance reference: [ ]
- Right to share proposals / named recipients / private access record: [ ]

## Evidence boundaries
- Documents reviewed and source references: [ ]
- Supplier statements not independently checked: [ ]
- Issuer confirmations with date and exact scope: [ ]
- Independent checks with reviewer and limitations: [ ]
- Evidence not obtained / expired / contradictory: [ ]
- Actual supplier capacity status and last confirmation date: [ ]

## Commercial comparison
- Equal specification confirmed? [yes / no / unknown; source]
- Equal quantity and delivery scope? [yes / no; differences]
- Known supplier charges A / B: [ ]
- Due at order A / B: [ ]
- Later milestones and balance A / B: [ ]
- Excluded or unknown input, freight, insurance, tax, duty and storage costs: [ ]
- Excess-stock, minimum-material and tooling commitments: [ ]
- Full first-order cash known? [yes / no; why]
- Do not call different-order totals a like-for-like saving.

## Unresolved gates (repeat for each)
- Gate ID / requirement / consequence if unresolved: [ ]
- Current status: [open / evidence received / reviewer accepted / declined]
- Needed source or specialist review: [ ]
- Accountable reviewer / due date: [ ]
- Resolution and evidence reference: [ ]
- Buyer acceptance record if applicable: [ ]
Mandatory technical or regulatory gates stay open until the appropriate reviewer resolves them; a commercial score cannot override them.

## Decision record
- Decision status: [on hold / request clarifications / no award / buyer-selected option]
- Buyer decision and rationale: [ ]
- Alternatives and unresolved risks considered: [ ]
- Technical acceptance / reviewer / date / evidence: [ ]
- Quality or regulatory acceptance / reviewer / date / evidence: [ ]
- Commercial approval / buyer / date / evidence: [ ]
- Manufacturing agreement and order authority: [separate record]
- Relevant conflicts / commercial relationships disclosed / buyer acknowledgement: [ ]
- Permission for supplier contact and exact authorised action: [ ]
- Production instruction issued separately by: [ ]

## Handover and follow-up
- Action / accountable person / due date / dependency / completion evidence: [ ]
- Next capacity, quote-validity and evidence-expiry check: [ ]
- Record storage / access list / retention instruction: [ ]
- Publication permission: [none unless separately and specifically recorded]